UTurn^TV

Time Management and Organisation are two of the things that many of my clients suffer from the most. Often,the main reason that things get disorganised and time runs away from you is due to avoidance.  We all have tasks that must get done which we don’t necessarily enjoy doing and it’s human nature to avoid doing things we don’t like.  However, some stuff just has to be done and the earlier you take control of it all the better you will feel.  Promise.

Below is an outline that I often use with clients to help them get control over the disaster zone that is their desk.

Find a time of the day where you can sit quietly with a cup of tea and make your list.   Preparing it at the end of the day for the next day will help with clearing your head so that you can spend time with your loved ones without worrying about work.

List everything – don’t group similar items together such as ‘do quotes’ or ‘prepare the teams’ one to ones’.  Identify each item seperately so that nothing gets forgotten.

Once the list is complete, go through it and put a D next to everything you can get someone else to do.  Use a different coloured pen if it helps you.  Remember if it’s the first time you’ve delegated a particular task to someone you will need to explain/show what needs to be done and how.  Also make sure that any task you have delegated includes instructions on reporting back to you if there is a problem or when it is completed.

Prioritise the rest of the items on your list using:

• 1 : High Priority – needs to be done today

• 2 : Medium Priority – should be done today but can roll over to tomorrow if need be.  Don’t forget that tomorrow this priority might need to be upgraded to 1 if it’s a time sensitive task.

• 3 : Low Priority – needs to be done soon but can wait if other priorities/emergencies jump up through the day

As you complete each task cross it off the list.

Only create a new list when the one you are working on is either complete (Woo hoo!) or it’s looking a bit messy.  Don’t forget to move anything still outstanding onto your new list.

Enjoy the sense of accomplishment!

I would love to know whether this has helped or what you do to stay on top of the stuff you hate doing.

Lots of love

Jules xx

Posted in: Motivation
Tags:avoidance,delegation,organisation,prioritisation,prioritise,time management,to do list